The position most practices are in
You have an IT company that keeps the computers running. You signed a BAA with your practice management vendor. Somewhere there's a HIPAA binder from a few years ago. And if someone asked, "when was your last security risk analysis, and can I see it?" — the honest answer would be a pause.
That's normal, and it's fixable without drama. No scare tactics here: most practices we look at have reasonable bones. What's usually missing is configuration — security features that exist in tools you already pay for, sitting switched off — and documentation that shows your reasoning.
Five questions every practice should be able to answer
Patient data deserves the same rigor as patient care. Whatever rules apply to your practice, real security comes down to being able to answer five questions — with evidence, not guesses:
- Where does patient data live, and who can access it?
- Is it encrypted — on laptops, in email, in the cloud?
- Could you recover it after ransomware or a hardware failure?
- When staff leave, does their access actually end?
- Is any of this written down?
Our security assessment answers all five with evidence, scores your practice across identity, email, devices, data, and backup — and gives you documentation you can actually stand behind.
What we do for practices like yours
Security risk assessment
A scored, documented baseline of your practice's security posture, in plain English.
Microsoft 365 hardening
MFA everywhere, phishing protections, safe sharing settings, mailbox rules audit — the settings that matter, turned on correctly.
Device & data protection
Encryption on every laptop and workstation, access tied to roles, and clean offboarding when staff change.
Backup you can prove
Verified, tested recovery for patient-facing systems and Microsoft 365 data — because a backup nobody has tested is a hope, not a plan.
Documentation that holds up
Policies and records that reflect what you actually do — useful for cyber-insurance applications and your own sanity.
Ongoing partnership
Quarterly reassessment, phishing simulation, and dark-web monitoring if you want security handled continuously, not once.
We work with your IT company, not against them. Your existing IT provider or MSP stays. They keep things running; we focus on security posture and compliance documentation. Most of our roadmap items can be executed by your current provider — we measure and verify the results.
Where compliance fits: if HIPAA or any other framework is on your mind, our work covers the security and technology side — configurations, safeguards, and honest documentation. We don't certify practices, we don't run audits, and we don't give legal advice. Anyone who promises "compliance" from a security engagement alone is overselling.
Why practices choose us
- No software to buy (almost ever). About 90% of our recommendations are configuration changes to tools you already own. We sell expertise, not licenses.
- Plain English. Reports written for practice owners and office managers first, IT second.
- Local. Based in Lehi, Utah — in-person across Utah County, Salt Lake County, and Silicon Slopes; remote anywhere in the U.S.
- Sized for you. We specifically serve organizations with 1–100 employees. A single-office practice is not too small.
How an engagement runs
- Kickoff call — 45 minutes with you and whoever handles your IT.
- Assessment — about two weeks, mostly read-only. Front desk won't notice.
- Report — your score, your risk analysis documentation, and a prioritized roadmap.
- Remediation — 90 days of fixes, scheduled around patient hours.
- Re-score — proof of improvement, in numbers.
Get a clear answer on where your practice stands.
Tell us about your practice and we'll get back to you soon. Or call (949) 802-4831, Mon–Fri 9am–5pm MT.